TRYathlon Grant Program: Submit a Proposal

Before Getting Started

A Letter of Inquiry is the required first step in submitting funding requests to be considered by the Sisters In Service TRYathlon Giveback Committee.  The information provided below is intended only for those organizations that have previously submitted a Letter of Inquiry and have been invited by the Committee, in writing, to submit a full grant proposal.  Organizations selected to submit a full proposal must follow the instructions below.

Required Documents

Cover Sheet (see "Online Forms" below)

Narrative Addressing the Following Questions (two to four pages):

Project Summary

Describe your project and the need being addressed?

What are the goals of the project and the expected impact on women and children in Knox County?

How is this project related to your organization's mission?

Funding

What is the total cost of the project?

What amount is requested? If the full amount of your request for funding cannot be granted, what portion of your request do you consider to be most essential?

How will requested funds be used?

What additional funding sources are needed, if any?

Implementation

How will the project be implemented?

If the project is intended to continue into the future, what provisions exist to maintain it?

Chart the timeline for implementing the project.

Evaluation

What outputs (direct results of activities) are necessary to classify the project a success (e.g. equipment purchased and utilized, program successfully launched, resources distributed, etc.)?

What outcomes (changes caused by the project) are necessary to classify the project a success (e.g. increase in positive health and development outcomes for children, program participants develop a healthy lifestyle, increase in health and fitness literacy among parents, etc.)?

What tools will be used to evaluate the project (observation, surveys, interviews, focus groups, pre/post tests, etc.)?  

Supporting Documents
The following documents are to be attached to the Cover Sheet and Narrative described above. It is important to provide ALL requested attachments and that they be labeled in the following manner:

Attachment 1: Project Budget Worksheet (see "Online Forms" below)

Attachment 2: Mission statement and nondiscrimination policy

Attachment 3: Statement of qualifications of project personnel

Attachment 4: Current board roster with professional affiliations

Attachment 5: Organization's current annual operating budget

Attachment 6: Most recent monthly or quarterly financial statement (e.g. Statement of Financial Position/Balance Sheet and Statement of Activities/Profit & Loss Statement)

Attachment 7: Most recent audited financial statement or completed IRS Form 990 (if available)

Online Forms
The Cover Sheet Form and the Project Budget Worksheet Form are provided below. These forms are designed to be completed on-screen and then printed (they cannot be submitted on-line and they cannot be saved for retrieval at a later time). You must have Adobe Reader to access these files (Adobe Reader is free and can be downloaded at www.adobe.com/downloads).

Cover Sheet Form

Project Budget Worksheet Form

Deadline and Submission Instructions
The original and five copies of the proposal must be received by the Knox County Community Foundation office no later than 5 p.m. on November 2, 2009. Use 8½ by 11 inch paper. Attach all required documents using paperclips or binderclips only (no binders or folders).

Award Announcement
All organizations that have submitted grant proposals will be notified of the outcome of the Committee's deliberation in writing no later than January 31, 2010.

Reporting Procedures
A six-month progress report and a final report at project completion are required by organizations whose proposals are approved for funding. Instructions and appropriate forms will be provided at the time the grant is awarded.